Centralized EWAs in Digital Schools

There were a number of questions about how we will handle Extra Work Agreements in Digital Schools when the funding is centralized but the activity occurs out at the schools. Examples of programs where this occurs include PETIP (Elementary PE hours) and AVID tutors. Here is a brief list of steps that we imagine will be involved in the process:

1. We will notify the site as to the number of hours that are available.
2. Sites will tell us who they would like to do the work and the number of hours for each person (if the assignment is divided).
3. Erin Adams will originate the EWA.
4. Once the EWA has gone through its routing and approvals, Erin will send an email to the site admin assistant that includes an attachment of the EWA Timesheet.
5. The employee completes and returns the timesheet to the site Admin Assistant. We would further recommend the employee to sign in and out of the log book.
6. The site administrator will sign the timesheet.
7. Admin Assistant will send the signed timesheet to Erin in Instructional Services.
8. Erin will post hours in Digital Schools.

There are some programs where we may know the hours and the person and in those cases we will skip #2. As with any new process, we will review and revise as needed. Thanks.

Devin Vodicka
Director--Curriculum & Instruction

Digital Schools Presentation

Click here for the presentation with audio. Thanks.

ARRA Funding: Webinar from Arne Duncan

Printing Benchmarks: K-5 Change

Please be advised that duplication and distribution of benchmark assessments will not be handled centrally this year. Relevant files will be placed in Public Folders for teachers to access the documents. If this results in an increase in site-based duplication or paper costs please email me (dvodicka@carlsbadusd.net) so that budget adjustments can be made if necessary. Thanks.

Library Book Plan for 2009-2010

Please click here to complete a brief survey that will inform our plans for library book purchases in the current school year.

Results of the survey thus far are posted below:

EIA: What Can We Buy?

This from the CDE Website:

A school shall use EIA funds to support programs and activities designed to assist English learners achieve proficiency in the English language and to support programs and activities designed to improve the academic achievement of educationally and economically disadvantaged pupils. Allowable expenditures may include the purchase of supplemental materials and expenses that support paraprofessionals, supplemental resource teachers, and the operation of EL advisory committees. EIA funds shall supplement and not supplant existing resources at the school site.

New State Funding Overview

Federal Funding: Race To The Top

President Obama on Race to the Top from White House on Vimeo.

Monthly Checklist

July

• Prepare Extra Work Agreements (EWAs) for new school year.
• Prepare purchase orders for next year (copy machine paper, supplies from stores)

August

• Submit bell schedules to instructional services
• Review budgets for any deficits or unexpected charges
• Finalize purchase orders for fall supplies so they are received before the teachers’ return.
• Make sure all necessary EWAs are authorized
• Review the latest audit findings and recommendations to establish corrective measures for the current school year
• Ensure that staff members begin the school year aware of the fiscal responsibilities that go with handling and spending school money. Give them an opportunity to ask questions.
  

September

• Review budgets for any deficits or unexpected charges
• Review EWA balances. Do any need more hours?
• Review any items approved in your absence. (If applicable)
• Ask staff to identify any financial or procedural concerns they have (e.g., Mrs. Jones holds money overnight, incomplete fund-raising statements, vendors who have not billed)
• SPSA Revision due for Board Approval. Submit to Instructional Services

October

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
  

November

• Review budgets for any deficits or unexpected charges
• Review EWA balances. Do any need more hours?
• Review any items approved in your absence (If applicable)
• Ask staff to identify any financial or procedural concerns
  

December

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
  

January

• Review budgets for any deficits or unexpected charges
• Review EWA balances. Do any need more hours?
• Review any items approved in your absence. (If applicable)
• Ask staff to identify any financial or procedural concerns
  

February

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
  

March

• Review budgets for any deficits or unexpected charges
• Review EWA balances. Do any need more hours?
• Ask staff to identify any financial or procedural concerns
  

April

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
• Review any items approved in your absence (If applicable)
  

May

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
• Review any items approved in your absence (If applicable)
• Ask staff to identify any financial or procedural concerns

June

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
• Review the year-end adjustments and transfers.
• Inventory any supplies remaining. Adjust the amount of supply orders needed for the following year.
• SPSA Draft due to Instructional Services

Resource Cheat Sheet

All of these resources begin with 0300 0800 and these are the new locations for the Tier III programs with site-level finances:


New Location / Former Resource
260 / 6091 Cal-Safe Support Srvs
261 / 6092 Cal-Safe Child Dev
265 / 6760 Art Music Block Grant
275 / 7395 SLIBG (SIP)
281 / 7394 TIIG
282 / 7396 Site Discretionary
283 / 7026 Garden Grant
284 / 6761 AMPE Block Grant