Monthly Checklist

July

• Prepare Extra Work Agreements (EWAs) for new school year.
• Prepare purchase orders for next year (copy machine paper, supplies from stores)

August

• Submit bell schedules to instructional services
• Review budgets for any deficits or unexpected charges
• Finalize purchase orders for fall supplies so they are received before the teachers’ return.
• Make sure all necessary EWAs are authorized
• Review the latest audit findings and recommendations to establish corrective measures for the current school year
• Ensure that staff members begin the school year aware of the fiscal responsibilities that go with handling and spending school money. Give them an opportunity to ask questions.
  

September

• Review budgets for any deficits or unexpected charges
• Review EWA balances. Do any need more hours?
• Review any items approved in your absence. (If applicable)
• Ask staff to identify any financial or procedural concerns they have (e.g., Mrs. Jones holds money overnight, incomplete fund-raising statements, vendors who have not billed)
• SPSA Revision due for Board Approval. Submit to Instructional Services

October

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
  

November

• Review budgets for any deficits or unexpected charges
• Review EWA balances. Do any need more hours?
• Review any items approved in your absence (If applicable)
• Ask staff to identify any financial or procedural concerns
  

December

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
  

January

• Review budgets for any deficits or unexpected charges
• Review EWA balances. Do any need more hours?
• Review any items approved in your absence. (If applicable)
• Ask staff to identify any financial or procedural concerns
  

February

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
  

March

• Review budgets for any deficits or unexpected charges
• Review EWA balances. Do any need more hours?
• Ask staff to identify any financial or procedural concerns
  

April

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
• Review any items approved in your absence (If applicable)
  

May

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
• Review any items approved in your absence (If applicable)
• Ask staff to identify any financial or procedural concerns

June

• Review budgets for any deficits or unexpected charges
• Any open purchase orders that you know will not be completed?
• Review EWA balances. Do any need more hours?
• Review the year-end adjustments and transfers.
• Inventory any supplies remaining. Adjust the amount of supply orders needed for the following year.
• SPSA Draft due to Instructional Services