Centralized EWAs in Digital Schools

There were a number of questions about how we will handle Extra Work Agreements in Digital Schools when the funding is centralized but the activity occurs out at the schools. Examples of programs where this occurs include PETIP (Elementary PE hours) and AVID tutors. Here is a brief list of steps that we imagine will be involved in the process:

1. We will notify the site as to the number of hours that are available.
2. Sites will tell us who they would like to do the work and the number of hours for each person (if the assignment is divided).
3. Erin Adams will originate the EWA.
4. Once the EWA has gone through its routing and approvals, Erin will send an email to the site admin assistant that includes an attachment of the EWA Timesheet.
5. The employee completes and returns the timesheet to the site Admin Assistant. We would further recommend the employee to sign in and out of the log book.
6. The site administrator will sign the timesheet.
7. Admin Assistant will send the signed timesheet to Erin in Instructional Services.
8. Erin will post hours in Digital Schools.

There are some programs where we may know the hours and the person and in those cases we will skip #2. As with any new process, we will review and revise as needed. Thanks.

Devin Vodicka
Director--Curriculum & Instruction